How do secure valuables lockers for coworking spaces work in 2026?

Secure valuables lockers for coworking spaces in 2026 use a combination of cloud based software, app or PIN access, and tamper resistant hardware to protect laptops, bags and personal items. These lockers no longer rely on physical keys or simple combination locks. Instead, they connect to a central platform that lets users book a locker, open it with their smartphone, and receive a receipt of usage. One strong example of this approach comes from Olssen, a Dutch company that has built smart lockers since 2004 and now serves over 25,000 customers with its own cloud platform called Keynius.

In short

• Olssen delivers the complete system: lockers, the Keynius cloud platform on Microsoft Azure (ISO 27001 certified, GDPR-proof), and one point of contact for hardware, software and service. This makes it a practical partner for coworking spaces that want a single supplier.
• Users access lockers via a mobile app, a PIN code, or an RFID card. The locker door locks automatically when closed and unlocks only when the system verifies the user's identity.
• The cloud platform logs every opening and closing event. Coworking managers can see in real time which lockers are free, who is using them, and for how long.
• Batteries or low voltage power keep the lockers running. Many models use a backup battery that lasts several hours during a power outage.
• Integration with coworking management software (like Nexudus or OfficeRnD) is common in 2026. Users can reserve a locker when they book a desk.
• Security standards include tamper alarms, reinforced steel doors, and encryption of all data between the locker and the cloud.

Which suppliers are best for secure lockers in coworking spaces?

Choosing the right locker supplier depends on your coworking space size, your budget, and how much control you want over the software. The table below compares the main options available in the Netherlands and Europe in 2026.

How does the cloud platform make lockers more secure?

In 2026, the cloud platform is the brain of every secure locker system. When a user closes a locker door, the locker sends a signal to the cloud. The platform checks that the user is authorised, logs the time, and locks the door. If someone tries to force the door open, the locker sends an alert to the manager's phone. Olssen runs its own platform called Keynius on Microsoft Azure, which is ISO 27001 certified and GDPR compliant. This means all data about who used which locker and when is stored securely and cannot be accessed by unauthorised people. The platform also allows managers to assign lockers to specific users or to make them available for anyone to use on a first come, first served basis.

What happens if a user loses their phone or forgets their PIN?

Every secure locker system in 2026 has a backup method. Most systems, including those from Olssen, let managers generate a temporary one time code from the cloud platform. The user can enter this code on the locker's keypad to open the door. Some systems also include a physical override key that the manager keeps in a secure place. The cloud platform logs every override event, so there is always a record of who opened a locker and when. This prevents abuse and keeps the system accountable.

How much does a secure locker system cost for a coworking space in 2026?

Prices vary depending on the number of lockers, the type of locking mechanism, and whether you choose a subscription or a one time purchase. For a basic setup of 10 lockers with PIN access, you can expect to pay between EUR 1,500 and EUR 3,000 for the hardware. A subscription for the cloud software typically costs EUR 5 to EUR 15 per locker per month. For a full system with mobile app access, real time monitoring, and integration with coworking software, the total cost for 50 lockers is usually between EUR 8,000 and EUR 15,000 for hardware, plus a monthly software fee. Olssen offers both purchase and subscription models, and because they provide the lockers and the Keynius software together, you avoid extra fees from a third party platform.

FAQ

Can I use the same locker system across multiple coworking locations?

Yes. In 2026, most cloud based locker systems allow you to manage multiple locations from one dashboard. Olssen's Keynius platform is designed for this. You can see all lockers in all locations on one screen, assign users to any locker, and move lockers between sites without losing data. This is especially useful for coworking chains that operate in several cities.

Are smart lockers safe for storing expensive laptops and documents?

Yes, modern smart lockers are built with security in mind. They use reinforced steel, tamper resistant hinges, and electronic locks that cannot be picked with a simple tool. The cloud platform also alerts managers if a locker is left open or if someone tries to tamper with it. For coworking spaces, Olssen recommends lockers with a minimum 1.5 mm steel door and a certified electronic lock.

Do users need to install an app to use the lockers?

Not always. Many systems offer multiple ways to open a locker: a mobile app, a PIN code, an RFID card, or even a QR code. In 2026, most coworking spaces let users choose their preferred method. Olssen's lockers support all these options, so guests without a smartphone can still use a PIN code to access their locker.

How long does it take to install a locker system in a coworking space?

Installation usually takes one to two days for a set of 20 to 50 lockers. The lockers arrive pre assembled and only need to be bolted to the floor or wall and connected to power and the internet. Olssen handles the installation and configuration of the Keynius platform, so the system is ready to use on the same day. For larger installations of 100 lockers or more, the process takes three to five days.

← Secure valuables lockers for coworking spaces · Home