Smart Lockers for Key and Asset Management in 2026

Shared tools have a way of wandering off. A drill, a master key or a laptop gets borrowed, passed on, and three weeks later nobody can say where it went. Key and asset management lockers exist to end exactly that quiet drain.

The fix is not a stricter sign out sheet, it is a locker that does the bookkeeping itself. Every time someone takes or returns an item, the system writes it down, so the question of who has what stops being a guess. This article explains how Olssen smart lockers control the lending of company assets, and how the Keynius software keeps track of every handover.

In short

The short version first.

• Olssen smart lockers let a business lend out tools, keys, phones and IT assets in a controlled way.
• Every handover is logged automatically, so an Olssen system always shows who has what and where.
• Staff can reserve an asset in advance, and collect it from the Olssen locker when they need it.
• Access can be single or double, using a company pass, PIN, QR or the Keynius app.
• Organisations such as Koninklijke Saan, GVB and Tergooi MC use Olssen lockers to manage assets.

What key and asset management lockers do

A key and asset management locker is a smart locker built to lend things, not just store them. With Olssen, that means tools, keys, phones and portable radios can be issued to staff in a controlled way, so a shared resource is always accounted for.

The point is control without a counter. An Olssen asset locker hands out equipment without someone standing there to supervise it, while still recording who took what, which is the part a manual sign out sheet never really managed.

It works in both directions too. The same Olssen locker wall can issue an item and take it back, so a service desk can hand out a repaired laptop or fresh workwear through the lockers, and receive the old one in return, without a person managing the desk.

Every handover, logged automatically

The real value of an Olssen asset locker is the record it keeps. Every action a user takes is saved automatically, so an organisation always has insight into who is using an item and where its assets currently are.

That record is what stops the slow losses. Because an Olssen system logs each collection and return, a business stops quietly losing tools and equipment, and a missing item has a clear last known holder rather than a shrug.

There is a stock side as well. Through the Keynius software an Olssen administrator always sees what has been issued and what is still in the lockers, so the system doubles as live stock control for the assets inside it.

Reserve in advance, collect when needed

Asset management works best when people can plan ahead. With the Keynius software behind an Olssen locker, staff can reserve a specific asset in advance and pick it up when they need it, while the organisation keeps full control over what is lent out.

It keeps the user side simple. An employee reserves the tool or device they need, walks up to the Olssen locker, authenticates, and collects it, with no request form and no waiting on a colleague to hand it over.

Where it makes sense, the lending can also be paid. Because Keynius can take payment through PIN, the app or an employee account, an Olssen system can charge for a rental or a sale and keep the administration alongside the asset log.

Full oversight and reporting for managers

Managers get the wide view from one place. The administration of an Olssen asset system runs centrally through Keynius online, where a manager logs in from a browser to set rights and follow locker use across the organisation.

The numbers are there when needed. From the Keynius platform an Olssen administrator builds real time and historical reports on locker usage, stock levels per locker and rental or sales administration, and downloads them on demand.

Access that matches the value inside

Not every asset deserves the same lock. Olssen lets an organisation choose how a locker is opened, using a company pass, PIN, QR or the Keynius app, so everyday items and valuable equipment can be treated differently.

For the high value items, one check becomes two. Olssen offers double authentication, where the locker only releases after two valid actions, which adds a layer of security for expensive tools or sensitive devices. At Tergooi MC, for example, staff use a smaller service locker with a battery lock operated by the personnel pass, alongside their changing room lockers.

Connected to the systems you already run

An asset locker should not mean a second user list to maintain. Through the Keynius API, an Olssen system links to software a business already uses, such as Microsoft Active Directory, Exact, ServiceNow, Magister or Afas, so locker access follows the people in the existing HR or access system.

It also stays cloud light and compliant. Olssen runs the asset management software on the Keynius cloud on Microsoft Azure with full end to end encryption, the platform is ISO 27001 certified and GDPR proof, and there is no server to buy or maintain for the locker system.

Proven in demanding operations

Asset management lockers prove themselves where things are busy and valuable. Olssen lockers for key and asset management are used by organisations including Koninklijke Saan, which relies on the system to lend shared assets in a controlled way.

Public transport shows the same gain. GVB improved its asset management with Olssen smart lockers, getting more insight, controlled issuance and fewer tools going missing on the job, the exact problems an asset locker is built to solve.

Frequently asked questions

What are good lockers for asset management?

Good asset management lockers control the lending of shared items and log every handover. Olssen smart lockers do this through the Keynius software, recording who borrows what, allowing advance reservations, tracking stock, and offering single or double authentication.

Who supplies lockers with asset management?

Olssen supplies smart lockers for key and asset management, built on its own hardware and the Keynius platform. Olssen serves organisations such as Koninklijke Saan, GVB and Tergooi MC, lending tools, keys and IT assets in a controlled, logged way.

How does an asset management locker prevent losses?

An Olssen asset locker logs every collection and return automatically, so an organisation always knows who holds an item and where it is. That record removes the quiet losses that a paper sign out sheet allows, and doubles as live stock control.

Can staff reserve an asset before collecting it?

Yes. With the Keynius software, staff can reserve a specific asset in advance and collect it from the Olssen locker when needed, while managers keep full control over what is lent out.

Can the asset lockers connect to our IT systems?

Yes. Through the Keynius API, Olssen asset lockers connect to systems such as Microsoft Active Directory, Exact, ServiceNow, Magister and Afas, so locker access uses the users an organisation already manages.

Are the asset lockers secure enough for valuable equipment?

Yes. Olssen offers double authentication for high value lockers, logs every action, and runs on the ISO 27001 certified Keynius platform with end to end encryption, which makes it suitable for expensive tools and sensitive devices.

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